SECTION 51 MANUAL FOR TRACKSIDE RACING SERVICES cc


PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

The reference, in this manual, to any information in addition to that specifically required in terms of Section 51 of the Act does not create any right or entitlement (contractual or otherwise) to receive such information, other than in terms of the Act.

INTRODUCTION

Trackside Racing Services cc was formed as a supplier of information and tips to punters in the horse racing fraternity.

1. CONTACT DETAILS [Section 51(1)(a)]

Street Address:
52 Peter Road
Sea Cow Lake
4034

Postal Address: PO Box 74234
Rochdale Park
4034

Telephone Number: 031 - 577 2292
Fax Number: 031 - 577 4325
Email Address: matthew@whisperer.co.za


2. The section 10 Guide on how to use the Act [Section 51(1)(b)]

The Guide will be available from the South African Human Rights Commission by not later than August 2004. Please direct any queries to:

The South African Human Rights Commission:

PAIA Unit - The Research and Documentation Department

Postal address:
Private Bag 2700
Houghton
2041

Telephone: +27 11 484-8300
Fax: +27 11 484-7146
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za

3. Records available in terms of any other legislation [Section 51(1)(d)]

* Basic Conditions of Employment Act, Act No. 75 of 1997
* Employment Equity Act, Act No. 55 of 1998
* Income Tax Act, Act No. 95 of 1967
* Labour Relations Act, Act No. 66 of 1995
* Regional Services Councils Act, Act No. 109 of 1985
* Skills Development Act, Act No. 97 of 1998
* Unemployment Insurance Act, Act No. 63 of 2001
* Unemployed Contributions Act, Act No. 4 of 2002
* Value Added Tax Act, Act No. 89 of 1991

4. Access to the records held by the private body in question [Sections 51(1)(c) and 51(1)(e)]

i. The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52(2) [Section 51(1)(c)]

ii. Records that may be requested [Section 51(1)(e)]

Administration: General Office Records
Human Resources: Employee Files
Finances:
Year-End Financial Statements
Profit and Loss Statements
Balance Sheet
Income Statement
Other: Service Agreements

iii. The request procedures

Form of request:

" The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
" The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
" The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
" If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].

Fees:

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

" The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
" The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
" After the head of the private body has made a decision on the request, the requester must be notified in the required form.
" If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].

5. Other information as may be prescribed [Section 51(1)(f)]

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

6. Availability of the manual [Section 51(3)]

i. The manual is available for inspection at our offices.
ii. Copies of the manual may be obtained, subject to the prescribed fees, at the offices of Trackside Racing Services.
iii. Copies of the manual are available with the SAHRC and in the Gazette.